Monthly Archive for July, 2019

Organizing Your Office’s Workload

One of the many jobs that you are going to always have as manager of your office is organizing the workload. You need to make sure that you approach this in the best way possible if you are to enjoy the benefits, as it is something that can really make a huge difference to your business’ future success. The better the workload has been organized, the more organized all the individual processes within the office are too, which is obviously going to mean that you can expect people to be able to manage their jobs much better. In this article, we are going to look at some of the ways in which you can hope to organize your office’s workload much more effectively.

Image Credit

Get Help With Software

The main point about organizing workload is that you need to ensure you are scheduling everyone’s time accordingly. Only by marrying these two things up can you be sure that the work will get done, and that your people will neither be too overworked, nor have too much free time. Scheduling your staff is a tricky concept to master, but you can make it a lot easier by simply ensuring that you use appropriate software to manage it better. If you look, you will see that there are many examples of crew scheduler software which you can consider using, and as long as you find one which works well for your purposes, this will help hugely in keeping your workload managed as well as you would hope.

Know When To Delegate

You will have heard people say that a good manager knows when to delegate work to those below them. This is definitely true, and if you want to make sure that you are properly organizing your office’s workload then a large part of that is going to mean knowing when to delegate your own work. You should be careful to only delegate to people you trust, but that doesn’t mean never taking a chance on someone who is keen. You might also want to think about what kind of work you are aiming to delegate most of all, which might be that which is not too sensitive to the business or not high-risk. By delegating, you free up your own time – which can then be spent in organizing everything much better.

Image Credit

Identify Similar & Duplicate Tasks

In most workplaces, the nature of the work will mean that there are often similar tasks which are happening at any one time. Because of that, you need to make sure that they are being dealt with by the best people, and if that means arranging things entirely differently then so be it. You should also keep an eye out for duplicate tasks, as these are likely to be wasting time. Make sure you either separate them out into what they should really be doing, or that you get rid of those which are not necessary at all. That will free up time for everybody, which will make everything so much easier.

Office Talk: Why Is Teamwork Always A Battle?

Post 

Teamwork is a core principle of a successful business. Without it, there is no cohesion, and the processes fall flat very quickly. The unfortunate thing is teamwork often fails, and it’s up to the boss to find a solution. As a leader, you need to prove to your staff why it’s essential for them to take one for the team.

To do it, it’s vital that you understand the reasons why teamwork isn’t a walk in the park. Only then can you start troubleshooting from the hip. Here are the basics to keep in mind.

No Leadership

Sorry to burst your bubble, but the lack of unity in the workplace might be your fault. A leader that isn’t able to bring everyone together is a liability, and it might be time to take a long look in the mirror. If you don’t set expectations and clear goals, the office won’t get the scale of the task, and you’ll have a workplace full of individuals. Of course, no one will understand that they are supposed to work as a team if you don’t communicate it correctly. Before you start pointing the finger at others, you should analyse whether you’re setting the right example.

Disruptive People

People don’t work well together because some of them are drama queens. One tiny thing goes wrong, and they throw their toys out of the pram. It’s like working with a baby, and nobody is going to team up with a child. Even if they did, their immaturity would torpedo the partnership within minutes. Give them a chance to reform themselves, yet don’t offer them countless opportunities. If they prove they can’t be trusted, separate them from the group and look to move them on ASAP.

Post

Politics

Teamwork is hard to cultivate because of office politics. If it happens in a disciplined organisation such as the Armed Forces, it’s going to rear its head in your office. How does the army deal with the pog military versus the grunts? The answer is easy: it makes everyone get their hands dirty. By making all of your employees participate in the menial tasks, no one will feel marginalised. Sure, they’ll hate it, but you need to teach them it’s for the greater good. Also, team bonding exercises can be effective. Taking time to get to know one another is a useful way to see someone as they are instead of the image they project.

Dual Credit

A business is a competitive environment where people are looking to stand out from the crowd. Those that know they won’t get the credit they deserve won’t team up with anyone. Why should they when their rival receives a pat on the back? A quick and easy fix is to hand out credit to everyone involved in the process. Then, co-workers know their contribution will get recognised and they won’t be as loathe working together.

Teamwork goes against human nature, which is why you must work hard to change your employees’ habits.

How To Improve Your Productivity At Work

In order for you to get anything done while you are at work, you need to find out what you can do to improve your productivity. While this can sometimes depend on the person, there are a few overarching tips that will help you achieve this, and this article will outline what these are below.

Understand what is required from you

Do you know what is expected of you during your work hours? You need to know what tasks you are required to complete in the first place. If you are unsure about your role, then you will no doubt feel lost when you are at work. Small Business can help you understand what the goals of the organization are and particularly, what your role and tasks are. This will help you stay on track, and at the end of the day, motivated.

Take a break

You aren’t a robot, and that is why it’s essential that you take breaks during your work hours. In particular, you should:

1.   Step away from your computer

When you stare at your computer screen for hours on end, it’s no wonder that your eyes will start to glaze over the words that you are reading. A solution to this is stepping away from your laptop for a while. It is the most beneficial way to get your productivity back on track.

2.   Try playing an online game

Alternatively, your eyes might not be tired, but your brain can no longer focus on a particular task. During these moments, you should consider what your options are for playing an online game. There are so many to choose from across different genres; you are bound to find at least one that will pique your interest on a 10 or 15-minute break.

For example, some people may opt to try online sports bets as their game of choice, as you also have the possibility to win some money in the process. Of course, you can also lose money, and this is all for fun, so you shouldn’t be spending a fortune on this endeavor. Still, you can try your luck on sport betting through Unibet.

Set deadlines for yourself

To keep yourself on track, it’s important that you start tasks in advance and that you set deadlines for yourself. All successful entrepreneurs set deadlines, and even if you aren’t the company owner or in a leadership role, you should take note of habits that help others to excel during work hours.

Stop multitasking

Although you might tell yourself that you can focus on a number of different tasks at once, you should stop multitasking. This will only cause chaos and disarray, and instead of completing one project, you will have a number of tasks that are all started, but none of which are done.

It is thanks to productivity that your day passes more quickly. If you find yourself constantly distracted during work hours, then you should re-evaluate your daily habits, and think about what you can do to change them so that you stay motivated.

Let Your Dreams Take Flight

Do you count the hours down until you finally shut down that screen and head home for the day? Has cubicle life finally become too much for you? You’re facing a choice that so many of us have to make: carry on doing the same old tasks, day in and day out with nothing really to show for it except a paycheck at the end of the month, or decide on shaking things up, stepping away from what you know and starting all over again.

The choice really is yours and although it seems daunting and you might feel too old to start from scratch, consider what’s at stake. Will you grow more and more frustrated at the job you’re in which could quite easily to depression and anxiety or will you take a chance and find a new niche that might just turn into the job of your dreams.

Let’s look at some ways you might make the latter of these two options happen in this short article.

Time to Train

You probably haven’t set foot inside a university for some time and quite honestly maybe you feel too old to start back in education again. Now is the time to swallow those fears and maybe that pride and see where retraining might lead you.

If you’re in a position to start a full-time course then check you have the right access in the form of previous qualifications, otherwise you may need to start with an access course or retake some previous exams to get on the right path. From teacher training to flight school, you’ll find a course that leads you towards the job of your dreams.

Image from Pixabay

Study In Your Own Time

It might be that you need to carry on working while you’re studying, in which case you have two other options.

The first is evening classes at a school near you. This will demand a commitment from you and your family support to make sure that you make it each week and carry out the course to its conclusion. There will probably be homework and seminars to attend but a weekly course will likely be wrapped up in two if not one academic year.

Another alternative is a distance learning course. Often easier as you can fit it in around your free time. You may have to invest some longer hours in getting the assignments done and once in a while you may need to attend an out of town seminar but for the most part you’re studying on your timetable.

These courses do take a little longer to complete so a first degree may take you up to seven years, if you’re studying part-time, though sooner if you can work through modules more quickly.

Don’t delay, get yourself on a career path that moves you out and away from a job you hate and on into a future where you can be happy and see progression. Studying unlocks that possibility to find your ideal course and start hitting those books.

What Does It Take to Start Your Own Online Classes?

If you’ve got a passion that you want to share, then educating others is often a fantastic way to spread it around. This is because the internet gives everyone a platform to share their knowledge with the world. Whether it’s through YouTube, Facebook or even just insightful Twitter messages, there are actually plenty of ways to get your voice heard and your passions into the world.

But what does it take to start educating others and start your own classes? Here are some of the crucial things to think about:

Make sure there is at least some demand for your skills

Teaching people general skills like cooking, web design and sewing can be great because it has a lot of general use and is very popular. However, highly specific topics can be more difficult to advertise and it’s best to choose something that appeals to a wider audience.

A platform to start your classes

Influencers are perfectly capable of starting their own site to host their classes, but lesser-known educators and people just starting out will need to rely on learning platforms to host their classes. By using these platforms and branching out with social media, you have a much better chance of growing your career as an online educator.

Have the right tools available

Another concern that you need to think about is having the right tools available. If you’re recording video lessons then this will include a camera, however, if you’re only doing text-based courses then a learning management system can help you achieve your goals. Below, we’ve included a short infographic on the many systems available to help you.


Infographic by: The Best User-Friendly Learning Management Systems

Reasons To Use Renewable Energy

Image

Renewable energy is the future. It is incredibly crucial for us as people to make an effort to understand how our planet works and how we can make an effort to have better habits. Our energy is something which a lot of us don’t think about day to day and we don’t consider where comes from.

The most commonly used energy is still gas Oil and petrol and these all are fossil fuels which can have a bigger impact on the planet than we think. Today we are going to go through some of the reasons why you should consider switching to a renewable energy source this year instead of fossil fuels.

You can be paid for it

No matter whether you are trying to power your home or your office, you will want to make sure that it is powered by the best types of energy. Solar power is one of the most popular ways to power a home or office is and it is something which you can be paid for. When you choose to power your home or office with solar panels you can be paid by the government for the pleasure!

Reduced greenhouse gas emissions

There is no reason for us to use fossil fuels any more when there are tonnes of ways to power our homes and cities without emissions. Greenhouse gases such as CO2 are emitted by fossil fuels and they pierce holes in our Ozone layer which can damage the planet and cause the sun to warm our planet more than it would have before. Fossil fuels are not good for our planet so it can be a much better option for you to use fuel such as solar panels or wind instead.

The seas can power us

The beauty of a lot of renewable energy sources we have is that they don’t cost a thing. The whole idea of renewable energy is to power our planet with the resources we already have on it. The tides and seas are determined by the moon and the motion of water moving can be used to power hydroelectric motors and power homes. We can benefit therefore from power coming straight from the sea.

Create jobs

With the issues we face in the economy today, it is a good idea for us to open new power plants and renewable energy stations to create jobs for people. The job market can be a dog eat dog world so being able to diversify the energy we used can create many jobs for people.

Diverse options

The beauty of powering our planet with more renewable energy sources is the fact that you can power the house with the sun, water, wind and more. There are so many natural resources we have on the planet which can be used without causing damage and it means that energy won’t be fought over in the same way, and therefore will be cheaper to pay for overall. It is a win win situation!

Three Ways To Become A More Authentic Leader

 

Image via Pexels

Moving into a position of senior leadership is a unique challenge for most. And whether you have achieved that status gradually, through hard work and moving slowly up the corporate ladder, or you decided to start up your own business and were catapulted into being a leader almost overnight, the challenge can be equally tough. You may have been a master of whatever skill you needed vocationally, but becoming a leader requires a whole different set of functions – ones that you may never have received any formal training at all. The task before you is fluid and challenging – you must earn the respect of employees, suppliers, business partners and financers and be able to share your vision in a way that rings true.

Being Your True Self

The key to it all is authenticity. If you’re feeling full of doubt about your leadership abilities, concentrate on the fact that by being your true self, you are more likely to win respect and support and find your motivation, even if not everyone likes you. A lot of new leaders, feeling lost, try to imitate the leadership styles of others – bosses they have worked under, or public figures that they know of. But you don’t need to change who you are, and this approach will often ring hollow with those looking up to you. Don’t fall prey to imposter syndrome – aim to become an amped-up version of yourself instead.

Understand What You Bring To The Table

Too often in business, we erroneously subscribe to a homogenous culture in which we all try to be the same and smooth off our edges in order to fit in. But it turns out, diversity in a business is a true strength – bringing more perspectives and minds to the problem, and letting you pick up on things you may have otherwise missed. Analyse your own unique skills and work out exactly what you contribute – a structure like Myers-Briggs can be really useful for helping you to work this out. It gives you a framework to operate in, and lead your organization in a way that lets you still feel like yourself. Going to a retreat like the ones HCC run can also help by giving you time out from the rush of day-to-day problems and competing priorities to work out what you can really contribute back in the office.

Find Your Leadership Style

There is no single right way to be a leader – it’s about working out your own style – comprised of your character, strengths, personal vision and weaknesses. Knowing what you aren’t great at is even more important – this allows you to work on any shortcomings with training and mentorship, or to hire in experts who are very strong in the qualities you lack. Be very aware of your own personality type and how it fits in – you don’t have to be a banner waving extrovert to become a leader. In fact, an observant, intuitive introverted leader can be extremely good at connecting with others on a more intimate level.